A New Era of Labor Law: Digital Submission of Parental Leave Applications Starting May 2025

As of May 1, 2025, an important change in German labor law will take effect: employees will be able to submit applications for parental leave and part-time work during this period in text form—for example, via email, messaging apps, or other digital channels. Previously, the law required these applications to be submitted in writing with a signature, which complicated the process and increased the paperwork burden.

What Does “Text Form” Mean?

In German law, “text form” (Textform) refers to a statement made in text format that:

• Is readable for the recipient,

• Includes the sender’s name,

• Does not require a handwritten signature.

This can include an email, a PDF file, a message in a corporate system, or even an SMS.

Why Is This Important?

This change is part of a broader digitalization of labor law. It aims to:

• Simplify procedures for both employees and employers,

• Reduce administrative barriers,

• Increase flexibility in labor relations,

• Cut down on paper-based documentation.

What Should Employers Consider?

Employers will need to adapt their internal processes:

• Ensure recognition of text form in local HR procedures,

• Update employee instructions,

• Review personal data processing policies, considering electronic correspondence.

It’s also important to implement digital tools and control systems to ensure that such applications are properly recorded and processed.

Recommendation: Consult a Labor Law Attorney

To avoid misunderstandings, legal risks, or potential disputes with staff, it is highly recommended that companies consult with an attorney specializing in labor law. They can help:

• Update labor agreements and internal policies,

• Develop correct wording for notifications and applications,

• Build secure and legally sound processes in a digital environment.

Conclusion

Starting May 1, 2025, Germany takes another step toward the digitalization of labor relations. The new format for submitting applications makes life easier for both employees and employers. However, it is important to adapt properly to these changes to avoid legal mistakes and maintain stability in personnel management.